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CONGREGATIONAL
MEETING MINUTES
February
8, 2004
Due
to winter weather and bad road conditions, the January 25, 2004
congregational meeting was rescheduled to February 8, 2004.
President
Lloyd Stullken called the meeting to order.
Pastor Susan Candea led the congregation in prayer preceding
potluck dinner.
The
minutes of the July 27, 2003 Congregational Meeting were approved as
written upon a motion by Bruce Krueger and a second by Ron Willis.
All approved.
Election
of the Nominating Committee – The two members from the executive
council will be Lloyd Stullken and Sue Henke.
The proposed members from the congregation are Janet Rothrock, Elly
Briggs, Linda Willis, Eileen Caspers, and Al Riveland.
No other nominations were made.
Herb Hemmila made a motion that the committee be elected as noted,
Nancy Tate seconded and all approved.
Annual
budget for 2004 – Discussion of the proposed 2004 budget was held
during adult Sunday School on January 11th.
The budget was recommended for approval by the Church Council.
The mortgage has been paid in full leaving funds available for
improvements, repairs, equipment, etc.
The budget does allow for $1000 per month to be placed in the
Mortgage/Building Fund. Terry
Cuthbertson made a motion that the 2004 budget be approved, Linda Krueger
seconded and all approved.
Treasurer’s
Report – Lloyd Pinon presented the treasurer’s report.
The balance in the Benevolence Trust is $1,536 with $794 available
for the council to use at its discretion to meet miscellaneous requests
from outside the church. The Building Improvement and Improvement Reserve carry a
combined balance of $17,204. There
has been a decline in the General Fund of $3,915.
The Memorial Fund has increased by $3,979. The mortgage has been paid since the December 31, 2003
Balance Sheet was printed. A
summary of charitable expenses and repairs made from the Improvement
Reserve was provided. Dick
Rohlfs made a motion that the Treasurer’s Report be accepted, John
Rothrock seconded and all approved.
Adoption
of commitment to be a mission partner with the New Life Mission in Kansas
City, MO – Pastor presented some information about the New Life Mission.
Although it is not a budget line for 2004, it was suggested that
special fundraiser(s) be held during the year with a request to Thrivent
for matching funds. Since the
mission is located in Kansas City, the congregation may want to support
the New Life Mission with other assistance not just financially.
Discussion was held concerning the mission partner.
It was clarified that other churches may also be assisting with the
mission, not just Our Savior’s. Additionally,
the LYO may be interested in finding some way to assist the ministry.
David Drake made a motion to go forward with the mission
partnership with New Life Mission in Kansas City, MO with the partnership
being overseen by a committee to be determined later.
Nancy Tate seconded and all approved.
Committee
Reports – There were no committee reports to present.
Renewing
Facilities Task Force – An announcement was made that the next
meeting will be Tuesday evening, February 10th.
The task force wants to involve the entire congregation in the
process of determining priorities concerning the capital improvements of
the church facility. The task
force desires that a connection between the capital improvements and our
ministry is made. To
accomplish this goal, various committees are included in the task force
meetings. Input from the
congregation will be required. The goal is to combine the recommendations of the task force
with the research that was completed in the past concerning capital
improvement requirements. Conversations
will be held to incorporate ministry goals with facility needs.
The discernment plans will be used as a foundation and priorities
will be decided accordingly. A
motion was made by Regina Rohlfs to replace the roof on the South
Education Wing. Discussion
was held to determine if any decisions were needed today.
It was determined that to avoid delays of the decision making
process, a special meeting of the congregation could be held to vote on
the critical issues. The
motion was withdrawn. Council
will discuss further at Monday evening’s meeting, February 9th.
Other
Concerns –
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Security
issues at the church stemming from the recent break-in.
A number of suggestions were made including, but not limited
to, motion lights, additional lighting, security system, bars on
windows, and security cameras. Chuck
Middendorf reported on the replacement of the doors that were damaged
during the break-in. Steel
doors cannot be installed due to the size of the door openings so the
current plan is to replace with comparable doors.
Regina Rohlfs suggested that a fundraiser could be held, and
matched by Thrivent, that would be used for church security.
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Worship
Service times. Attendance
has not dropped noticeably since the change in worship service times.
There has been a slight decrease in attendance but it doesn’t
appear to be directly related to the change in hours.
Discussion was held concerning the way that the new hours were
implemented and the communication with the congregation concerning the
change. Herb Hemmila
motioned that the council perform a survey to discover the preferences
from the congregation concerning 1) the number of services to be held
each weekend and 2) the times of the services.
The survey would be distributed via the Dialog and/or bulletin
and be returned signed to the church office.
John Rothrock seconded and all approved.
The
meeting was adjourned by Lloyd Stullken.
Respectfully
submitted,
Dede
Patterson
Council
Secretary
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