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Members Present: Bruce Krueger, Kevin Carr, Jeannine Bethke, Robin Tast, Roberta Oestreich, Lee McMahan and Pastor Meggan Prosser-Gebhardt. Member Absent: Beth Edmonds
Bruce Krueger called the meeting to order and welcomed Pastor Meggan to her first OSLC council meeting. Pastor Meggan opened the meeting with a prayer.
Minutes for the June Council Meeting were reviewed and approved (Roberta / Lee). Robin Tast proposed & the council agrees to have the council secretary provide a brief summary of the minutes to the Parish Coordinator shortly after each meeting. The Parish Coordinator will then include the summary in the midweek email.
Treasurer’s Report –The general fund increased by $371.03 during the month of June with an ending balance of $10,020.30. General contributions received during June totaled $15,358.25. Monthly budget projection is $18,488.00, which results in a shortage for the month of $3,129.75. YTD receipts totaled $99,574.36
The treasurer’s report was approved. (Lee / Roberta)
Property Report – June projects: Repaired formica in youth room, applied for and received Project Exemption certificates for contractual work, repaired glass top on the Information Center, pruned dead branches from bushes, sprayed for bagworms, major trimming of larger trees, raked pinecones, cleaned up rocks which were scattered in the south parking lot after close of a church day, mowed the lawn four times, picked up lawn trash, replaced light bulbs, sprayed for weeds, and weekly reprogrammed thermostats.
Lee McMahan passed around a photo of tree limbs over flowing our trash dumpster. Lee suggests and the council agrees to post a sign next to the dumpster regarding “Unauthorized Dumping”.
The Roof & Parking lot repair time frame is still set for August 2007.
Lee McMahan suggests the council revisit the security list at our next meeting.
Pastor Report – Pastor Meggan suggests and the council agrees to look into purchasing a new phone system. The new phone system should have options to include but not limited to an intercom system, transfer capabilities, and voice mail options. Pastor Meggan has already received one quote and Kevin Carr will contact another company to receive a quote. The council agrees to allow the staff to pick the system of their choice and to coordinate installation with the Property Committee. The monies for this expense will come from the Building Improvement Fund.
Pastor Meggan suggests the council consider hiring an IT (Information Technologist) / Computer Support person. The person would come in to review and discuss our current system and also provide assistance during times of computer problems. Bruce Krueger and Kevin Carr are both familiar with persons outside our church community who have the right credentials for this job. Bruce and Kevin will contact them and bring information back to the next council meeting.
Old Business Our bylaws state the Council President appoints the Staff Support Committee. We also have a Personnel Committee policy, which provides operational information. To avoid amending our bylaws or the Personnel Committee Policy at this time the committee will be called the Staff Support / Personnel Committee. The committee is comprised of the Executive Council Vice-President who will serve a one-year term, the Pastor and three members of the congregation who will serve no more than two consecutive two-year terms. The members appointed by Bruce Krueger are Tom Padilla, Charlene Swanson, Sarah Thomas, Chaplain Michael Haar, and Pastor Meggan Prosser-Gebhardt. Pastor Meggan will meet with the committee in the near future.
The upcoming informational meeting on July 15th, 2007 will include reviewing the information regarding the Worship Center Renewal Taskforce Project Work Item Prioritization list, the Renewal & Rejoice campaign, and payment options. No official action will be taken. Bruce Krueger has collected information from the ELCA Mission Investment Fund and another lender regarding a possible construction loan. The council agrees to commend the ELCA Mission Investment Fund to secure our loan. The council then reviewed the prioritization list and we agree to present the list as is to the congregation. The council then reviewed possible options on how much loan money we will be requesting. Options includes borrowing what was pledged, borrowing up to $250,000.00, borrowing whatever it takes to get the project completed. After discussion the council agrees to present to the congregation the recommendation of borrowing what we have received in pledges. The council then reviewed possible members to be on the Building Committee and the committee will be Pam Becker, Judy Howe, and Bruce Krueger. (Kevin / Roberta)
New Business
Kathy Fox sent a letter to the council requesting her hours be changed to 9am – 4:30pm working Monday – Thursday. After a brief discussion the council approved her request. (Roberta / Jeannine)
Kevin informed the council; Lynda Weaver is researching the possibility of having another photo directory done this year, the annual Variety Show will be in late September, and Ron Willis is working on scheduling the Octoberfest for late October.
The next council meeting will be Monday August 13th, 2007 at 6pm.
The meeting was adjourned (Jeannine / Roberta). |
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